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| Overview of Data Insight licensing | ||
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| Prev | Configuring Data Insight global settings | Next |
You must install a license key file that covers the Data Insight features that you want to implement. To use all Data Insight functionality, you must have the following licenses:
Data Insight base license - The base product license enables you to access basic product features including viewing audit and scan data, reports, and adding resources such as filers and SharePoint web applications.
Self-Service Portal license - A separate add-on license is needed if you want to create workflow templates and workflows. The Self-Service Portal license enables you to access the portal to take action on remediation workflows. You will also not be able to access the Self-Service Portal until valid base and portal licenses are applied.
Data Insight cloud license - Enables you to use Data Insight to monitor cloud storage resources, such as Box.
Until Data Insight 5.0.x, the product functionality operates on Trust and Verify model. A message in the footer indicates whether the base as well as Self-Service portal license has expired, but product features are fully functional if the license has expired or in the absence of a valid license.
From Data Insight 5.1 onwards, if you do not have a valid base license or when the license expires, the software continues to run in a restricted mode. The following functionality is disabled on the Management Console:
The Workspace, Policies, Workflows and Reports tab are hidden on the Management Console. Only the Settings tab is visible on the UI.
The options on the console to add new filers, shares, SharePoint web applications, site collections, cloud storage resources, and directory services are disabled. However, Data Insight lets you edit properties of the resources that are already configured in Data Insight.
Auto-discovery does not result in discovering new shares or site collections that are created on filer or web application if the license on the Data Insight system is not valid.
Creation of workflow templates and workflows is disabled, even if portal license is valid but the base license has expired.
Note that if the portal license is not valid:
When you click > , > , or > for the first time, a pop-up is displayed in the bottom right corner indicating that a valid Self-Service Portal license must be applied to use the feature.
The options to add workflow templates and workflows are disabled.
Custodians for a workflow continue to receive reminder emails for existing workflows. However, when you click the portal link in the email, they see a message indicating that the license has expired and must be renewed.
The footer of the reminder email contains a message indicating that the license has expired.
Depending on the state of the license, the following warnings and errors are displayed in the footer of the Management Console:
In case of a license in grace period, the footer shows an icon and message indicating that the license has expired and is in grace period. On clicking the footer, a detailed message indicating the number of grace days and the fact that features will be disabled after expiry is displayed. Additionally, a Data Insight event is raised daily at the WARNING level indicating that the license is in grace period.
After the grace period ends, a warning period will then be in effect until the license completely expires.
In case of a license in warning period, Data Insight displays an icon and a message indicating that the license is in the warning period and is due to expire in a certain number of days. The Licensing team configures the warning period. On clicking the footer icon or message, a detailed message is displayed. Additionally, a Data Insight event is raised daily at the INFO level indicating that the a warn policy is in effect for the license.
On license expiry, the footer displays the message indicating that the license has expired. On clicking the message, a detailed message is displayed indicating that some of the features are disabled. Additionally, a Data Insight event is raised daily at the CRITICAL level stating that the license has expired.
After the license expires, certain functionality is disabled and the application runs in a restricted mode.